Reliable IT asset management can be implemented efficiently in several different ways. Many equipment manufacturers offer their own systems that are often excellently suitable for the management of their own equipment. If dependence on a single equipment manufacturer is not something you want or can afford, in essence, you are forced to use several different solutions. For efficiency in IT asset management and upkeep, you should look for alternatives that are more comprehensive.
“Integration of IT asset management into the management of the company’s other assets provides numerous benefits for the user. In asset management, one plus one often equals more than two. When all of the assets are included under a single system, the quality and applicability of the data increase significantly. Several overlapping systems are avoided, which means more efficient utilisation of the data and significant savings in overall expenses,” says Janne Lappi, Business Manager of ALMA Consulting Oy.
Owing to a common asset management system for the entire organisation, the data are easily accessible to all users and upkeep is streamlined. A simplified system map also ensures high quality of the data.
Manage complex entities in a simple manner
In general, the IT assets of a company are regarded as including its entire network infrastructure. This means physical servers, networks and network devices, as well as software, licences and integrations. In its broadest form, IT asset management encompasses everything from personnel workstations and mobile solutions to different software versions.
“In companies, the ever-expanding IoT solutions also require upkeep and comprehensive documentation as the solutions used mature from pilots to an essential component of production plant infrastructure,” Lappi points out.
How to find those in charge and contact persons?
Based on studies, at worst, 70% of employees’ work time is spent on finding information. In the future, at least as regards upkeep, this situation cannot be improved at all if asset management in the company is decentralised and poorly controlled. Typically, we now live in a multi-supplier environment where responsibilities are fragmented. If such a whole is managed in a scattered manner and the need for making changes or identifying a fault should arise, finding relevant information is often challenging indeed.
“As regards service providers, in many cases, the information on who is responsible for what, what are their contact data and what service level is being used has gone missing. In your own system, how quickly can you find the contact persons of different service providers and their contact information?” Janne Lappi asks.
Away with Excels
The traditional way of IT asset management has constituted in managing data with the help of many persons and service providers, from several locations and based on different procedures. In the worst cases, several network drives, lists, and Excel files are in use.
“In the smallest of companies, this solution can still be adequate, but not quite recommended. Maintaining and updating Excel files from multiple locations is troublesome and generates duplications. In many cases, there is also much to be desired in terms of the availability, timeliness, and quality of the data,” he says.
Where can you find an IT asset management system that will definitely suit your company?
ALMA will deliver an IT asset management system tailored to the needs of your organisation, quickly and reliably. If you need a system that is clearly delimited and suitable in case of a certain IT asset, you can get it from ALMA. However, managing the entire assets of a company by a single system brings a host of benefits related to efficiency and expenses, for which reason it is often the best solution.
Interested? Ask more!
janne.lappi(at)alma.fi or sales(at)alma.fi.